The Itinerary - Table Plans

This article will show you how you can use Hostology to create table plans for your event - to organise your guests for as many or few moments throughout the day as you like. *Please Note* to add your guests to table plans, you will need to have added your guests to your guest list first! To learn how to add your guests and create your guest list, check out this useful article here

This article will cover the following information:

1. How to find table plans?
2. What tables/options does my venue have?
3. How to create a table plan?
4. How to download and share your table plans

How to find table plans?

Table plans are found within each itinerary item for your event. To get to this view, select the "Planning" tab on the left of the screen (desktop) or from the drop down menu (Mobile). You can then select the itinerary tab. NB. If you cannot see any itinerary items for your event and want to create table plans, contact your venue and ask them to add them in!

1. Click on 'My Planning' on the left of the screen (desktop) then 'Itinerary':

Once at the itinerary, select an itinerary item (E.g. below, they have chosen "Wedding breakfast".). Once you are at this view you will see table plans as one of the top tabs (see screenshot below). Table plans will be available for every itinerary.

What tables/options does my venue have?

It is important to check what table plan options your venue has. If your venue has uploaded a guide with this information, you will be able to download the guide they have created. Simply click the "download guide" button and you can then review the document and create your table plans accordingly.

If your venue has not uploaded a guide, we highly recommend you check with them the table/seating options before creating your plans (unless you already know this information or are organising separately!).

How to create a table plan

To create a table plan you first need to click on '+ Add table'. Enter the table name, shape, and capacity then click on save. If you wish to add another click 'Add another' and fill out the required information. You will then be able to select where you would like to seat each of your guests.

1. Click on '+ Add table':

2. Fill out the table information and click 'Save'. If you wish to add another table click 'Add another':

3. Click on each box and choose which guests to assign to each seat:

NB - You can always download your venue's table plan guide as a reference once you have started creating your seating plans (See below). You can also add notes to each of your tables, this will show on the PDF download next to each table and can be used as either a place to share further details with any relevant parties (i.e. the catering team)

How to download and share your table plans

To download the table plan PDF, click on the download button on the top right of the table plan page. This will download your table plans showing your guest's dietary information and where your guests will be seated. 

NB*** Table plan information does not automatically share with your venue ***

To share this information you can either upload the PDF in the document storage area (see this guide here), add it as a document to share with an external supplier (see here) or share offline from the platform to the relevant people.

1. Click the download button on the top right of the page: